At the GTD Summit last month, David Allen announced that he would give away his plans for the ultimate “Getting Things Done” app.
David followed up in
newsletter with a link to his plans and a recommendation that people reach
out to me for more information about building the ultimate GTD app. The
response has been significant: many people have written to me with suggestions
and questions, as well as requests for coaching for their own GTD systems or
consulting to design the ultimate GTD app.
While I can’t
personally respond to every inquiry, I will be blogging responses to popular
questions here (make sure to subscribe).
In addition, David
Allen and I plan to record a podcast in a few weeks (which I’ll post about
here), in which we’ll talk about:
The subtle and powerful features and design that make an app “GTD enabled“
The rigorous thought that goes into providing a truly seamless experience for the user
Our experience designing and developing the ultimate GTD app (how close we came, and why it hasn’t quite happened yet)
Answers to some of the many questions we’ve received since David’s announcement
If there’s a question you would like David and me to
address, please post it in the comments below. We’ll review these as we plan
David Allen, world-renowned creator the Getting Things Done (GTD) methodology, is giving away the ultimate GTD app (some assembly required).
Twenty-five years ago, David created a set of plans for the ultimate GTD app. Despite committed efforts by many talented people, it has yet to be built. Now, David is putting his plans in the public domain.
I designed eProductivity, the GTD app that David has used and recommended for the last decade. He talked about it at the GTD Summit in Amsterdam two weeks ago. Though we were constrained at the time by the existing Lotus Notes platform, this app is, in David’s words, “the closest anyone has ever gotten” to his vision of the ultimate GTD software implementation.
Over the six-year process of designing eProductivity (2002 – 2008), David and I looked at hundreds of apps supposedly designed for GTD. I’m sure many had smart people behind them. Some were elegantly designed, but none hit the mark. For many, it was clear that their creators simply did not understand the more subtle aspects of what makes GTD so powerful.
As David showed parts of his plans at the GTD Summit, he recommended developers talk to me. A few confidently claimed that they could crank out a dream app in a few weeks. Looking back on my 25 years of experience with David and GTD, I had to warn them not to be deceived. Though what the user sees may appear simple, behind it lies great complexity.
The ultimate GTD app will require an impressive array of features, but that’s not the hard part. The hard part—the part that I spent six years thinking about—is making the entire GTD experience as seamless and simple as possible for the user. That requires not only deep understanding of GTD, but also great complexity and intricate design, all hidden behind the scenes.
illustration: the perfect system is like an automatic transmission. As anyone
who’s driven a manual transmission knows, an automatic turns a complicated
operation into a simple one—and as any mechanic knows, the automatic
transmission can do so only because it
Twelve years of running eProductivity has given me a unique perspective on what works and what doesn’t for personal productivity tools. This has led me apply the knowledge I gained in the software space to help people do their best work where they are, with whatever tools they have (Notes, Office 365, etc.).
That said, I, along with David, would love to see the ultimate GTD app come to life. If you have a productivity application that you want to GTD enable, or you’re thinking about designing one, I can help.
What features would you love to see in the ultimate GTD app? Leave a comment below!
To read more about the GTD Summit and get productivity tips, be sure to subscribe.
I’ve just returned from the GTD Summit, an international productivity conference in Amsterdam. While there, I shared the stage with Getting Things Done (GTD) creator David Allen, bestselling authors Daniel Pink and David Covey, former astronaut Cady Coleman, and my own highly-accomplished daughter, Wendy Haddad (to name just a few).
A client asked me what my biggest takeaways from the Summit were. While I’m still wrapping my head around it all, I can identify perhaps the most valuable reminder: the value of clear space. It’s wonderfully refreshing to hear fellow experts and enthusiasts talk about such a crucial concept (even if it’s one you’ve applied for years). Clear space is so important because it’s a huge enabler of productivity, creativity, and personal freedom.